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Article I - NameThe name of this club shall be Green Country Cruisers, Inc. (GCC) Article II - Purpose
Article III - MembershipSection 1 - Voting Members: Persons seeking membership in the GCC as regular voting members must meet the following requirements:
The prospective regular member will become eligible to for vote upon the completion of the requirements and upon recommendation by their sponsor to the Board of Directors meeting prior to the next general meeting. New members are approved by a majority vote of the members present at the general meeting. Section 2 - Associate Members: By nomination of the Board of Directors and by majority vote of the membership, any person or business may be elected to Associate Membership in the GCC, shall pay dues, shall not be entitled to vote, and shall not be entitled to hold any office of the GCC. Section 3 - Charter Members: Those members listed herein are Charter Members of the Green Country Cruisers and have been continuously since the GCC's inception. Section 4 - Honorary Members: Will be nominated by the Board of Directors, and by Majority vote of the GCC voting membership any suitable person or business may be elected to Honorary Membership in the GCC. They will pay no dues, shall not vote, and shall not be entitled to hold any office in the GCC. Section 5 - Dues: The yearly dues of each vehicle member and associate member of the GCC shall be set by the GCC, and payable as designated by the Board of Directors. Dues must be paid within 30 days of the due date. Dues for new members are due the day they are voted into the GCC and are payable within 30 days of that date. Dues must be paid within 30 days of the due date. Members not paying dues by the end of 60 days will be dropped from the mailing list. Members not paying dues by the end of 90 days will be dropped from the roster and can only be reinstated by making a written or personal request to the Board of Directors and pay a late fee along with regular dues. Section 6 - Membership Suspension and/or Termination:
Section 7 - GCC and TLCA Logos:
Article IV - MeetingsSection 1 Meetings: Meetings of the GCC shall be held at such time and place as selected by the Board of Directors. Changes to the time and place of the meeting shall not be made unless notice is given to the members not less than one month before such action is taken. Meetings shall be the third Saturday of every other month, unless the majority of members vote to change the schedule. Section 2 Annual Meeting: The ANNUAL meeting shall be the Monthly meeting scheduled for June. Notice of every ANNUAL meeting of the GCC shall be mailed by the Secretary to every member of the GCC at least two weeks before the date of such meeting. The GCC newsletter may serve as notification. At the ANNUAL Meeting, the order of business shall be:
Section 3 Special Meetings: A special meeting of the GCC may be called by the Board of Directors or whenever one-third of the voting members of the GCC shall make a written request to the President for the same, specifying the object of the meeting, provided that not less than five days written notice of such special meeting shall be given to the members. Section 4 Conduct of Meetings: All meetings shall be conducted according to parliamentary rules, and open discussion from the floor on all measures shall be encouraged. Section 5 Board Meetings: The Board of Directors shall meet at the direction of the GCC as necessary or when three or more Directors shall call for such meeting. Article V - Voting & QuorumsSection 1 Definition of Voting Member: Voting members are defined as having met the requirements of Article III Section 1 and are identified on a membership application as applicant or spouse of applicant. Section 2 Who May Vote: Only voting members may cast votes for election of officers, changes to by-laws, and formal motions made at general meetings. Section 3 Quorum At General Meetings: For the purpose of voting at general meetings all voting members present shall constitute a quorum. Section 4 Quorum At Board Of Directors Meetings: At a meeting of the Board of Directors, a majority of the total members of the Board shall constitute a quorum and a majority vote of the Directors present at any meeting shall prevail. Article VI - ManagementThe management of the GCC shall be vested in the President, Vice-President, Secretary, Treasurer, and two Directors who shall constitute the Board of Directors. Article VII - Officers And Officer Elections
Section 1: The President, Vice-President, Secretary and Treasurer shall be elected by vote of the GCC members at the April meeting for a period of one year. The two Directors shall be elected by a vote of the GCC members at the April meeting for a period of two years. Officers are limited to two (2) consecutive terms. Section 2: GCC officers are elected by voting in person at the April meeting or by mail vote. Mail votes must be received not later than 6 p.m. on the day of the meeting. Conditions and methods for a mail vote will be established by the Board of Directors. Section 3: In the event of a vacancy in any office except the President, the Board of Directors shall appoint a member in good standing to fill the unexpired term until the next Annual election. Article VIII - Duties of Officers(A) Board of Directors Section 1: The Board of Directors shall have the power to manage all affairs of the GCC on any and all questions relating in any manner whatsoever to the GCC, and to make all contracts necessary for the proper transaction of all business. They shall have entire jurisdiction over all matters pertaining to the care, conduct, control, supervision and management of the GCC and its finances.
Section 2: It shall be the duty of the Board of Directors to prescribe and publish rules regulating the use, care and protection of GCC property. Section 3: Any member of the Board of Directors who shall absent him/herself from three consecutive meetings of such Board, unless he/she shall offer at the next meeting an excuse for his/her absence which is satisfactory to the Board of Directors, shall be deemed to have resigned as a member of said Board, and cease to be a member of the Board of Directors. Section 4: The Board of Directors shall have the following specific powers:
(B) President The President shall preside at all meetings of the GCC and Board of Directors and enforce all laws and regulations of the GCC. He/she shall perform such other duties as shall be imposed upon him/her by resolution of the Board of Directors. The President shall, with the Treasurer, sign all written contracts and written obligations of the GCC. The President shall have the power to appoint committees whenever it becomes necessary. If the President and Treasurer are from the same family, the Vice-President and the Treasurer shall sign all written contracts and written obligations of the GCC. (C) Vice-President In the absence of the President, his/her duties shall be performed by the Vice-President. In the event of the death, disability or resignation of the President, the Vice-President shall assume the duties of the President for the remainder of the term. (D) Secretary The Secretary shall keep minutes and other official reports of the GCC. The Secretary shall keep records, books, documents and papers relating to the GCC in such place as shall be disignated by the Board of Directors. The Secretary shall perform such other duties as may be assigned by the Board of Directors. (E) Treasurer The Treasurer shall keep an account of all monies received by him/her and deposit same in the name of the GCC in such bank as designated by the Board of Directors. He/she shall not pay out any monies of the GCC except in such manner and for such purpose as shall be authorized by motion or resolution of the Board of Directors/General Membership. At each monthly meeting of the membership he/she shall make a statement of the financial condition of the GCC, and the membership shall, by motion, approve said report, and at the ANNUAL Meeting of the GCC, he/she shall submit a detailed report of the financial condition of the GCC. (F) Directors The two at-large Directors shall be responsible to the Board of Directors for special activities and/or functions that come before the GCC and Board of Directors. Article IX - AmendmentsAmendments to these by-laws may be made at the ANNUAL Meeting or at a meeting called for the purpose by a two-thirds vote of all members present, provided written notice of the proposed amendments shall be submitted to the Board of Directors and provided further, that notice of the proposed amendments shall be given to all members by the Secretary. An announcement published in the GCC newsletter shall considered sufficient notice of proposed amendments. The Board of Directors may delegate the responsibility of receiving by-law proposals to a By-Law Chairperson appointed by the President. The By-Laws Chairperson shall receive and screen by-law propasals for proper wording, spelling, punctuation,etc. but shall make no judgement as to the content or validity of a propasal. The By-Laws Chairperson shall compile all propasals and submit same to the voting members no later than two (2) weeks prior to the Annual Meeting. Voting on By-Law changes may be done by mail with conditions and methods of carrying out a mail vote established by the Board of Directors. Article IX - AmendmentsSection 1: Land Use & Conservation Section 2: By-Laws Section 3: Nominating Section 4: Newsletter Section 5: Trail/Safety Section 6: Search and Rescue/Emergency Response Section 7: Membership and Public Relations Section 8: Fund Raising The above committee's Chairperson shall be appointed by the President not later than the second meeting after installation. The appointed Chairperson shall appoint the rest of his/her committee not later than the first meeting following his/her appointment. |